Special Event Approval

Effective July 23, special and seasonal events planned for 500+ attendees should follow:

What: A special or seasonal event is an assembly or convening of multiple people from separate households in a single space, indoors or outdoors, at the same time but where the main purpose is not necessarily for individuals to interact with others outside of one’s household but to attend a single event and/ or events of limited duration - such as weekly summer concerts or movies-in-the-park, fairs, festivals, carnivals, parades, graduation ceremonies, community holiday celebrations, conventions, fundraisers, sport or racing competitions, shows, or other entertainment events.

When: After July 23, 2020, plans must be submitted at least 72 hours in advance for events occurring between July 23 – 26; For events on or after July 27, the plan must be submitted at least 7 days in advance.

Action: Event planners must submit a COVID-19 event action plan to the local health department, Fishers Health Department for all events planned within Fishers City Limits. The Event Action Plan must be a written plan outlining the steps to be taken to mitigate against COVID-19. Each plan must address the following issues

a) Capacity Limits - outlining what steps have been taken and will be taken to ensure the overall capacity does not exceed allowable limits set out in Stage 5 and how social distancing will be achieved;

b) Guest Information - identifying the appropriate information to be provided to guests to stay home if sick or part of a vulnerable population, engage in social distancing, increase handwashing, etc.;

c) Staff & Volunteer Screening - identifying measures to be taken to appropriately screen staff and volunteers for COVID-19 symptoms;

d) Social Distancing Measures - identifying measures to be employed to ensure attendees engage in social distancing such as use of multiple entrances, designated seating, one-way flow of attendees, ground markings, etc

e) Increased Sanitation - outlining steps to be taken to ensure the event space is appropriately cleaned and sanitized, that high touch areas have increased cleaning, and that additional handwashing or hand sanitizing is available;

f) Face Coverings - identifying if face coverings are recommended or required; and

g) Compliance - identifying the number of event staff or volunteers who will be available and sufficient to monitor and ensure compliance with the approved plan and other Executive Order directives.

To process special event plans for events over 500 people, please complete this application

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